Your bid plan, owners, milestones and review rules
FLOWPILOT / BID COORDINATION AGENTFlowPilot.
FlowPilot.
Keep people, reviews and deadlines connected.
Organize tasks, surface dependencies and prepare follow-up actions for accountable owners. Your team controls assignments, external communication and final submission.
FlowPilot
01Connect the team
02Summarise the thread
03Move the work
BIDPILOT / YOUR CONNECTED AI BID TEAM
FlowPilot is the bid coordination agent in the BidPilots five-agent team. It turns your bid plan, owners, milestones and review rules into a coordinated work plan and approval-readiness view. Your team controls assignments, external communication and final submission.
How FlowPilot works with your team.
Organize tasks, surface dependencies and prepare follow-up actions for accountable owners.
A coordinated work plan and approval-readiness view
Your team controls assignments, external communication and final submission.
SEE THE WORKFLOW
One tender. A connected team.
Assign a task, advance the tender through its internal stages, and preview how a deadline can be represented in Teams and Outlook.
QUALIFYScope & eligibility
PREPAREAnswers & evidence
Technical responseLeila · TechnicalDraft in progress
REVIEWTeam sign-off
READYInternal approval
✉ Tender correspondenceOne tender · shared thread
B
Buyer · Clarification 02
Please confirm the migration approach for legacy records.
Linked to BP-124 · visible to the bid team✧ AI THREAD SUMMARY
New clarification: the buyer needs a migration approach. Technical input is required before drafting a reply.
Suggested taskConfirm migration approachAssign to Leila · Technical
INTERNAL TENDER CALENDAR
18
Technical review10:00–10:30 · Example event
22
Submission deadlineConfirm official date & time zone
TEAMS / WORKFLOW PREVIEW
Leila has a new technical clarification to review.
OUTLOOK / CALENDAR PREVIEW
Technical review · owner and due date carried into a calendar event.
Illustrative event: Technical review, 18 October 2026, 10:00–10:30 UTC. No event has been created or sent.
No email is sent. No Teams or Outlook account is connected.
Connect the teamExample data · no live account connection
01 / Team task management
Give each task an accountable owner
Break a bid into technical responses, pricing, evidence collection, review, and approval tasks. Record an owner and due date for each item so handoffs are explicit and unfinished work stays visible.
01Deliverable02owner03due date04review
02 / Tender pipeline visibility
Track tender stages on a Kanban board
Move opportunities through discovery, qualification, preparation, review, and internal readiness. Make the current stage visible without losing unresolved tasks. Keep submitted, won, lost, and not-pursuing outcomes distinct from internal approval.
01Qualify02prepare03review04ready to submit
03 / AI email & correspondence
Keep every tender email in one shared conversation
Group buyer clarifications, internal replies, attachments, and decisions under the same tender. AI-assisted summaries help the team catch up, identify requested actions, and prepare reply drafts. Assign follow-up tasks to the right colleague and require human approval before any reply is sent.
01Email thread02summary03owner04reviewed reply
04 / Teams & Outlook workflow
Coordinate calendars and collaboration
Use the internal calendar to see submission deadlines, clarification windows, and team review dates. Outlook calendar subscriptions and Microsoft Teams coordination can support the same workflow when configured. The demonstration below previews these connections; it does not connect accounts or send messages.
01Internal deadline02calendar event03team handoff
How to work with FlowPilot
- 01
Create the delivery plan
Assign owners and internal due dates before the buyer’s deadline.
- 02
Track work and handoffs
Update the board as evidence, drafts, and reviews progress.
- 03
Record approval and submission separately
Complete internal sign-off, then record the buyer portal’s confirmation.
What does FlowPilot do?
Organize tasks, surface dependencies and prepare follow-up actions for accountable owners. Your team controls assignments, external communication and final submission.
What is a tender Kanban board?
A tender Kanban board groups opportunities or tasks by stage. It gives the team a shared view of work in progress, blockers, and the next handoff.
Can I assign tender tasks to different team members?
The FlowPilot workflow assigns a named owner to each task and keeps its due date and status visible. Technical, commercial, and approval work can have different owners.
How does AI help with tender emails and correspondence?
AI can help summarise a tender’s email thread, identify requested actions, and suggest a reply draft. Keep all messages linked to the same tender so authorised team members can follow the context. A person should verify the summary, recipient, attachments, and response before sending.
Does this page connect to Microsoft Teams or Outlook?
No. The interactive example illustrates team notifications and calendar coordination. Live connections require configuration and authorisation in the application; this website does not access your accounts.
Does ready to submit mean the bid has been submitted?
No. Ready to submit is an internal status. Submission must follow the buyer’s process, and the team should retain the official receipt or confirmation.