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Simple plans for every bid team.

Every plan includes all five Pilots. Plans differ by team seats, tender unlocks and AI credits. Start with a 14-day free trial, no card needed.

Plans and pricing

Free trial
Run your first tenders free.

Free trial — 14 days, 1 seat, 2 tenders, 25 AI credits, no card

Start free trial
Billing period

Starter

For a small bid team answering a few tenders each month.

$99 /monthor $990 a year, billed yearly
$990 /yearTwo months free: billed yearly instead of $1,188 over twelve months.
  • 3 team seats
  • 15 tender unlocks a month
  • 750 AI credits a month
  • Free approvers and viewers
Get started Get started

Find and qualify

  • ScoutPilot daily matching and alerts for public tenders
  • Upload private tenders and paid tender packs
  • Tender summary, Ask the documents and requirement checklist
  • Go or no-go scorecard and compliance matrix

Prepare and submit

  • DraftPilot drafts from your library, with sources
  • Clarification questions and pricing sheet
  • Pipeline, board views, calendar and tasks
  • Approvals centre and submission checklist

Learn and control

  • Insights dashboard and win or loss reviews
  • Bid library with expiry reminders
  • Credit alerts, hard stop or soft limit
  • Email support
See every feature
Most popular

Growth

For bid desks running many tenders at the same time.

$199 /monthor $1,990 a year, billed yearly
$1,990 /yearTwo months free: billed yearly instead of $2,388 over twelve months.
  • 10 team seats
  • 50 tender unlocks a month
  • 2,500 AI credits a month
  • Free approvers and viewers
Get started Get started

Everything in Starter, plus

  • Approval rules, reassignment and bulk approve
  • Budgets per tender and per role
  • Automatic top-up and a lower top-up rate
  • Team dashboard and workload view
  • Pricing insights from past bids and awards
  • Library review and approval workflow
  • Full roles and permissions
  • Guided onboarding sessions
See every feature

Enterprise

For groups with several business units, regions or languages.

Custom pricingUnlimited usage
  • Unlimited team seats
  • Unlimited tender unlocks a month
  • Unlimited AI credits a month
  • Free approvers and viewers
Contact sales

Everything in Growth, plus

  • One credit pool shared across business units
  • Budgets and reports per business unit
  • Single sign-on and full audit log export
  • Choice of hosting region where available
  • Custom tender sources and sector setup
  • Security review and custom DPA
  • Dedicated customer success manager
See every feature

Prices are in US dollars and exclude VAT and other sales taxes, which are calculated at checkout. Paddle, our reseller and Merchant of Record, handles tax and invoices. Yearly plans are billed once a year at ten times the monthly price, so two months are free. 14-day money-back guarantee on your first payment; see our refund policy.

Compare plans

Compare every feature

All plans include the five Pilots, public and private tenders and human approval. Growth adds team control and insight. Enterprise adds scale, security and support.

Feature comparison of the Starter, Growth and Enterprise plans
FeatureStarterGrowthEnterprise
ScoutPilot— Find tenders
Daily public tender matching and alertsIncludedIncludedIncluded
Match score by sector, region and certificatesIncludedIncludedIncluded
Watchlist and saved searchesIncludedIncludedIncluded
Upload private tendersIncludedIncludedIncluded
Upload paid public tender packsIncludedIncludedIncluded
Custom tender sourcesNot includedNot includedIncluded
ReviewPilot— Qualify
Tender summary with page referencesIncludedIncludedIncluded
Ask the documentsIncludedIncludedIncluded
Requirement checklist and risksIncludedIncludedIncluded
Go or no-go scorecardIncludedIncludedIncluded
Compliance matrix with exportIncludedIncludedIncluded
Clarification questions and lettersIncludedIncludedIncluded
Pages read per tender pack1,0003,000Custom
DraftPilot— Prepare
Draft answers from your library, with sourcesIncludedIncludedIncluded
Pricing sheet and margin checksIncludedIncludedIncluded
Pricing insights from past bids and awardsNot includedIncludedIncluded
English draftingIncludedIncludedIncluded
Arabic drafting and interfaceComing soonComing soonComing soon
FlowPilot— Coordinate
Pipeline, board, list and calendar viewsIncludedIncludedIncluded
Tasks, owners and deadlinesIncludedIncludedIncluded
Team mail and calendarIncludedIncludedIncluded
Submission checklistIncludedIncludedIncluded
Approvals centre with historyIncludedIncludedIncluded
Approval rules and reassignmentBasicIncludedIncluded
Bulk approveNot includedIncludedIncluded
Tender unlocks each month1550Unlimited
InsightPilot— Learn
Insights dashboard and win rateIncludedIncludedIncluded
Win or loss review and lessons learnedIncludedIncludedIncluded
Team dashboard and workloadNot includedIncludedIncluded
Reports per business unitNot includedNot includedIncluded
Bid library
Answers, CVs, certificates and case studiesIncludedIncludedIncluded
Expiry remindersIncludedIncludedIncluded
Library review and approval workflowNot includedIncludedIncluded
AI credits and storage
AI credits each month7502,500Unlimited
Read a tender pack (up to 100 pages, then +5 per extra 100)10 credits10 credits10 credits
Tender summary (after the pack is read)4 credits4 credits4 credits
Ask the documents (per question)1 credit1 credit1 credit
Clarification questions (per run)2 credits2 credits2 credits
Draft one section (per run)3 credits3 credits3 credits
Full first draft (all sections)15 credits15 credits15 credits
Bid plan (per run)2 credits2 credits2 credits
InsightPilot report (per tender)3 credits3 credits3 credits
Scout matching, board, calendar, approvals, checklists, notes, mail and filesUse no creditsUse no creditsUse no credits
Add-on packsIn-appIn-appIn-app
Automatic top-upIncludedIncludedIncluded
Alerts at 50, 80 and 100%IncludedIncludedIncluded
Hard stop or soft limitIncludedIncludedIncluded
Budgets per tender and per roleNot includedIncludedIncluded
Usage by Pilot, tender and personIncludedIncludedIncluded
Document storage25 GB250 GB1 TB or more
Largest file100 MB250 MB1 GB
Extra storage100 GB packs100 GB packsCustom
Team, security and support
Team seats310Unlimited
Extra seat$29 a month or $290 a year$29 a month or $290 a yearCustom
Approvers and viewersFreeFreeFree
Human approval on every decisionIncludedIncludedIncluded
Roles and permissionsBasicIncludedIncluded
Encryption and workspace isolationIncludedIncludedIncluded
Data Processing AgreementIncludedIncludedIncluded
Single sign-onNot includedNot includedIncluded
Full audit log exportNot includedNot includedIncluded
Choice of hosting regionNot includedNot includedIncluded
SupportEmailEmail and onboardingDedicated manager
Questions

About pricing.

Anything else, ask us on the contact page.

What is a tender unlock?

Every tender is listed for everyone, but the details that matter are hidden until your team unlocks it. Unlocking a tender reveals its buyer, reference number, documents, estimated value and bidders to your whole team, and it stays unlocked. Each plan includes a number of unlocks a month, and you can buy unlock packs in-app.

What is an AI credit?

An AI credit is the unit for work the Pilots do with AI, like reading a tender pack, answering a question about it or drafting a section. Each action shows its credit cost before it runs. Your plan includes a monthly allowance, and you can buy credit packs in-app.

What happens when we run out of credits?

You choose. With a hard stop, the Pilots pause until you add credits or the next month starts. With a soft limit, they keep working up to an overage amount you set, billed at your top-up rate. Human work, like approvals, checklists and mail, never stops.

How do we add more credits?

Admins buy AI credit packs, tender unlock packs and extra seats from Billing in the app. Unused add-on packs are refundable within 14 days of purchase.

Can we control who uses credits?

Yes. Set a budget per tender, a monthly limit per role and alerts at 50, 80 and 100 percent. Approvers and viewers never use credits and are free on every plan.

How much can we store, and how big can files be?

Starter includes 25 GB with files up to 100 MB, Growth 250 GB with files up to 250 MB, and Enterprise 1 TB or more with files up to 1 GB. Tender packs, submitted copies, library files and mail attachments all count. Admins can add storage in 100 GB packs, and closed tenders move to a cheaper archive automatically.

Do the Pilots read every file we upload?

They read PDF, Word, Excel, PowerPoint, text and ZIP files, up to 1,000 pages per pack on Starter and 3,000 on Growth. Drawings, images, video and CAD files are stored with the tender but not read, and use no credits. Scanned PDFs are read with text recognition.

Can we change or cancel our plan?

Yes, from Billing. Upgrades are charged straight away, minus credit for the unused part of your current plan, and downgrades start at your next billing date. You can cancel at any time and keep access until the end of the period you have paid for, and you can export your data for 30 days. Your first payment for a plan has a 14-day money-back guarantee; see our refund policy.

Can we get a refund?

Yes. Every paid plan has a 14-day money-back guarantee: ask within 14 days of your first payment for a full refund. Unused add-on packs are refundable within 14 days of purchase. See our refund policy for the details.

Do prices include tax?

No. Prices are in US dollars and exclude VAT and other sales taxes. Tax is calculated at checkout based on your location. Payments are processed by Paddle, our reseller and merchant of record. Paddle issues your invoices and receipts.

Is there a free trial?

Yes. The free trial lasts 14 days and includes 1 team seat, 2 tender unlocks and 25 AI credits. It needs an organisation email address and no card. Enterprise teams can ask for a guided pilot.

Do all plans include human approval?

Yes. On every plan, your team decides whether to bid, approves content and pricing, and submits.

Start your free trial.

Try BidPilots for 14 days with your team. No card needed.