Simple plans for every bid team.
Every plan includes all five Pilots. Plans differ by team seats, tender unlocks and AI credits. Start with a 14-day free trial, no card needed.
Plans and pricing
Free trial — 14 days, 1 seat, 2 tenders, 25 AI credits, no card
Start your free trial
14 days, 1 seat, 2 tenders, 25 AI credits, no card. Use your work email: we send your sign-in email there.
Check your email
Your 14-day trial is being set up; you'll get a sign-in email.
Starter
For a small bid team answering a few tenders each month.
Find and qualify
- ScoutPilot daily matching and alerts for public tenders
- Upload private tenders and paid tender packs
- Tender summary, Ask the documents and requirement checklist
- Go or no-go scorecard and compliance matrix
Prepare and submit
- DraftPilot drafts from your library, with sources
- Clarification questions and pricing sheet
- Pipeline, board views, calendar and tasks
- Approvals centre and submission checklist
Learn and control
- Insights dashboard and win or loss reviews
- Bid library with expiry reminders
- Credit alerts, hard stop or soft limit
- Email support
Growth
For bid desks running many tenders at the same time.
Everything in Starter, plus
- Approval rules, reassignment and bulk approve
- Budgets per tender and per role
- Automatic top-up and a lower top-up rate
- Team dashboard and workload view
- Pricing insights from past bids and awards
- Library review and approval workflow
- Full roles and permissions
- Guided onboarding sessions
Enterprise
For groups with several business units, regions or languages.
Everything in Growth, plus
- One credit pool shared across business units
- Budgets and reports per business unit
- Single sign-on and full audit log export
- Choice of hosting region where available
- Custom tender sources and sector setup
- Security review and custom DPA
- Dedicated customer success manager
Prices are in US dollars and exclude VAT and other sales taxes, which are calculated at checkout. Paddle, our reseller and Merchant of Record, handles tax and invoices. Yearly plans are billed once a year at ten times the monthly price, so two months are free. 14-day money-back guarantee on your first payment; see our refund policy.
Compare every feature
All plans include the five Pilots, public and private tenders and human approval. Growth adds team control and insight. Enterprise adds scale, security and support.
| Feature | Starter | Growth | Enterprise |
|---|---|---|---|
| ScoutPilot— Find tenders | |||
| Daily public tender matching and alerts | Included | Included | Included |
| Match score by sector, region and certificates | Included | Included | Included |
| Watchlist and saved searches | Included | Included | Included |
| Upload private tenders | Included | Included | Included |
| Upload paid public tender packs | Included | Included | Included |
| Custom tender sources | Not included | Not included | Included |
| ReviewPilot— Qualify | |||
| Tender summary with page references | Included | Included | Included |
| Ask the documents | Included | Included | Included |
| Requirement checklist and risks | Included | Included | Included |
| Go or no-go scorecard | Included | Included | Included |
| Compliance matrix with export | Included | Included | Included |
| Clarification questions and letters | Included | Included | Included |
| Pages read per tender pack | 1,000 | 3,000 | Custom |
| DraftPilot— Prepare | |||
| Draft answers from your library, with sources | Included | Included | Included |
| Pricing sheet and margin checks | Included | Included | Included |
| Pricing insights from past bids and awards | Not included | Included | Included |
| English drafting | Included | Included | Included |
| Arabic drafting and interface | Coming soon | Coming soon | Coming soon |
| FlowPilot— Coordinate | |||
| Pipeline, board, list and calendar views | Included | Included | Included |
| Tasks, owners and deadlines | Included | Included | Included |
| Team mail and calendar | Included | Included | Included |
| Submission checklist | Included | Included | Included |
| Approvals centre with history | Included | Included | Included |
| Approval rules and reassignment | Basic | Included | Included |
| Bulk approve | Not included | Included | Included |
| Tender unlocks each month | 15 | 50 | Unlimited |
| InsightPilot— Learn | |||
| Insights dashboard and win rate | Included | Included | Included |
| Win or loss review and lessons learned | Included | Included | Included |
| Team dashboard and workload | Not included | Included | Included |
| Reports per business unit | Not included | Not included | Included |
| Bid library | |||
| Answers, CVs, certificates and case studies | Included | Included | Included |
| Expiry reminders | Included | Included | Included |
| Library review and approval workflow | Not included | Included | Included |
| AI credits and storage | |||
| AI credits each month | 750 | 2,500 | Unlimited |
| Read a tender pack (up to 100 pages, then +5 per extra 100) | 10 credits | 10 credits | 10 credits |
| Tender summary (after the pack is read) | 4 credits | 4 credits | 4 credits |
| Ask the documents (per question) | 1 credit | 1 credit | 1 credit |
| Clarification questions (per run) | 2 credits | 2 credits | 2 credits |
| Draft one section (per run) | 3 credits | 3 credits | 3 credits |
| Full first draft (all sections) | 15 credits | 15 credits | 15 credits |
| Bid plan (per run) | 2 credits | 2 credits | 2 credits |
| InsightPilot report (per tender) | 3 credits | 3 credits | 3 credits |
| Scout matching, board, calendar, approvals, checklists, notes, mail and files | Use no credits | Use no credits | Use no credits |
| Add-on packs | In-app | In-app | In-app |
| Automatic top-up | Included | Included | Included |
| Alerts at 50, 80 and 100% | Included | Included | Included |
| Hard stop or soft limit | Included | Included | Included |
| Budgets per tender and per role | Not included | Included | Included |
| Usage by Pilot, tender and person | Included | Included | Included |
| Document storage | 25 GB | 250 GB | 1 TB or more |
| Largest file | 100 MB | 250 MB | 1 GB |
| Extra storage | 100 GB packs | 100 GB packs | Custom |
| Team, security and support | |||
| Team seats | 3 | 10 | Unlimited |
| Extra seat | $29 a month or $290 a year | $29 a month or $290 a year | Custom |
| Approvers and viewers | Free | Free | Free |
| Human approval on every decision | Included | Included | Included |
| Roles and permissions | Basic | Included | Included |
| Encryption and workspace isolation | Included | Included | Included |
| Data Processing Agreement | Included | Included | Included |
| Single sign-on | Not included | Not included | Included |
| Full audit log export | Not included | Not included | Included |
| Choice of hosting region | Not included | Not included | Included |
| Support | Email and onboarding | Dedicated manager | |
About pricing.
Anything else, ask us on the contact page.
What is a tender unlock?
Every tender is listed for everyone, but the details that matter are hidden until your team unlocks it. Unlocking a tender reveals its buyer, reference number, documents, estimated value and bidders to your whole team, and it stays unlocked. Each plan includes a number of unlocks a month, and you can buy unlock packs in-app.
What is an AI credit?
An AI credit is the unit for work the Pilots do with AI, like reading a tender pack, answering a question about it or drafting a section. Each action shows its credit cost before it runs. Your plan includes a monthly allowance, and you can buy credit packs in-app.
What happens when we run out of credits?
You choose. With a hard stop, the Pilots pause until you add credits or the next month starts. With a soft limit, they keep working up to an overage amount you set, billed at your top-up rate. Human work, like approvals, checklists and mail, never stops.
How do we add more credits?
Admins buy AI credit packs, tender unlock packs and extra seats from Billing in the app. Unused add-on packs are refundable within 14 days of purchase.
Can we control who uses credits?
Yes. Set a budget per tender, a monthly limit per role and alerts at 50, 80 and 100 percent. Approvers and viewers never use credits and are free on every plan.
How much can we store, and how big can files be?
Starter includes 25 GB with files up to 100 MB, Growth 250 GB with files up to 250 MB, and Enterprise 1 TB or more with files up to 1 GB. Tender packs, submitted copies, library files and mail attachments all count. Admins can add storage in 100 GB packs, and closed tenders move to a cheaper archive automatically.
Do the Pilots read every file we upload?
They read PDF, Word, Excel, PowerPoint, text and ZIP files, up to 1,000 pages per pack on Starter and 3,000 on Growth. Drawings, images, video and CAD files are stored with the tender but not read, and use no credits. Scanned PDFs are read with text recognition.
Can we change or cancel our plan?
Yes, from Billing. Upgrades are charged straight away, minus credit for the unused part of your current plan, and downgrades start at your next billing date. You can cancel at any time and keep access until the end of the period you have paid for, and you can export your data for 30 days. Your first payment for a plan has a 14-day money-back guarantee; see our refund policy.
Can we get a refund?
Yes. Every paid plan has a 14-day money-back guarantee: ask within 14 days of your first payment for a full refund. Unused add-on packs are refundable within 14 days of purchase. See our refund policy for the details.
Do prices include tax?
No. Prices are in US dollars and exclude VAT and other sales taxes. Tax is calculated at checkout based on your location. Payments are processed by Paddle, our reseller and merchant of record. Paddle issues your invoices and receipts.
Is there a free trial?
Yes. The free trial lasts 14 days and includes 1 team seat, 2 tender unlocks and 25 AI credits. It needs an organisation email address and no card. Enterprise teams can ask for a guided pilot.
Do all plans include human approval?
Yes. On every plan, your team decides whether to bid, approves content and pricing, and submits.
Start your free trial.
Try BidPilots for 14 days with your team. No card needed.


